Candidate Experience Specialist

What You'll Actually Do

• Schedule interviews and onsite days for several candidates at once: calendars, time zones, travel and candidate records.

• Keep every candidate updated, so they always know what happens next.

• Chase interviewers for feedback and unblock stalled steps.

• Run a short feedback survey after interviews and onsites, rejected and withdrawn candidates included, and fix what keeps coming up.

How You'll Know It's Working

• You run scheduling, candidate updates and onsite logistics without the hiring manager chasing you.

• Candidate feedback is coming in, and recurring problems get fixed.

• Every active candidate has a clear next step and owner, and we can see where candidates wait.

Why This Role Is Different

The candidate experience is yours to shape, process included. As you show impact, your ownership can grow into broader recruiting operations.

Who You Are

• You anticipate what people need and handle problems with care.

• You keep details accurate while coordinating several people, and close loops without being chased.

• You write clear, warm English, and follow up with busy people directly and tactfully.

• You know what needs attention first, and when to escalate instead of sending another reminder.

• You handle other people's personal information with discretion.

Recruiting experience isn't required: evidence from work, study or volunteering counts. Executive assistants, office managers and people from sales or hospitality often have it.

Even Better If

• You've worked in recruiting before.

• You've used an applicant tracking system such as Ashby.

Compensation

Top-of-the-market salary and the kind of ownership that only exists at this stage.

The best work happens when you're in the room. Munich, New York, Dublin, and Warsaw. Remote for some roles.