Executive Assistant & Office Manager

Stakeholder collaboration

• Work closely with HR, IT, Security, Finance, Legal, Sales Operations and global Real Estate & Workplace teams.
• Act as the Singapore workplace representative in regional and global initiatives.
• Communicate proactively about office changes, disruptions and events.

Employee experience

• Create a welcoming environment for colleagues and visitors, from arrival to day-to-day service.
• Host visits from global colleagues and coordinate their travel and workplace needs.
• Partner with HR and IT on new joiner readiness.
• Collect feedback and suggest improvements to the workplace experience.

What we expect you to have

• 8+ years of experience as an Executive Assistant, Office Manager or similar, ideally supporting senior or C-suite leaders.
• Experience managing office operations, vendors and facilities in Singapore or the wider APAC region.
• Experience supporting a sales or commercial team, with working knowledge of CRM tools (Salesforce, HubSpot) and sales reporting.
• Strong organisational skills and the ability to prioritise competing demands independently in a fast-paced environment.
• Excellent written and spoken English, with the ability to build trust at all levels, from the C-suite to customers and visitors.
• High discretion, maturity and sound judgement with confidential and sensitive information.
• Proficiency in Microsoft 365 (especially Excel, PowerPoint and Outlook) and comfort with budgets, purchase orders and basic financial tracking.
• A calm, proactive, service-minded and 'can-do' approach, including in high-pressure situations.
• Flexibility to work across time zones when needed.

Added bonus

• Experience in tech, scale-up, start-up or hypergrowth companies.
• Experience supporting a leader across multiple countries in a regional or multinational environment.
• Experience supporting an office opening, expansion or relocation.
• Familiarity with Slack, Confluence, Jira, and expense or procurement tools.
• Knowledge of Singapore workplace regulations (e.g. MOM requirements, workplace safety) and the local vendor landscape.
• Additional languages relevant to APJ (e.g. Japanese, Mandarin, Bahasa).
• Bachelor's degree in business administration, hospitality, facilities management or a related field.

Benefits & Perks

• Competitive compensation
• Career growth and learning opportunities
• Flexibility and ownership
• Collaborative and innovative culture
• Opportunity to work on impactful AI projects
• International environment and talented teams