Global Procurement Analyst

Key Responsibilities

Procurement operations

• Manage the end-to-end purchasing operations across all spend categories (software, cloud, professional services, hardware, facilities, and more), from requisition intake and PO issuance in Zip / Coupa.
• Review purchase requests for completeness, budget and policy compliance before approval.
• Issue and track purchase orders, and follow up with suppliers on delivery, pricing, and service levels.
• Support RFQ/RFP processes: gather requirements, solicit/compare bids, and document selection rationale.  Support negotiations and renewals in partnership with Legal and business owners.
• Support requesters across time zones and regions, handling multi-currency and cross-border purchasing needs.

Controls and audit readiness

• Help design and implement procurement policies, approval matrices (delegation of authority), and procedures aligned with IPO and audit requirements.
• Enforce segregation of duties between procurement (requisition, sourcing, PO creation, vendor selection) and payment (invoice processing, payment execution), in coordination with Accounts Payable and Finance.
• Maintain complete, organized documentation for every purchase (quotes, approvals, contracts, POs) so it is available for internal and external audits.
• Monitor and report on policy exceptions, such as off-contract spend, retroactive POs, and split purchases, and escalate as needed.
• Support internal and external audit requests and help remediate findings.

Vendor management

• Maintain accurate vendor master data and a centralized vendor and contract repository.
• Run supplier onboarding, including due diligence, documentation, tax compliance validation, and conflict-of-interest checks for domestic and international suppliers.
• Track supplier performance and support periodic vendor reviews using AI and other tools.

Analysis and reporting

• Use AI to analyze spend data across categories and regions to identify savings opportunities, consolidation potential, and compliance gaps.
• Build regular reports and KPIs, such as spend under management, PO compliance, cycle times, and savings.
• Support budget tracking with Finance and flag potential overruns.

Process improvement

• Contribute to the implementation and optimization of procurement tools and workflows, particularly Coupa and Zip.
• Document processes and create guidance and training for internal requesters.
• Propose and drive improvements that balance speed with control in a high-growth environment.

What Success Looks Like (first 6 to 12 months)

• Procurement policy and approval matrix adopted and followed by the business.
• Clear, enforced separation between procurement and payment activities.
• A centralized, audit-ready record for all purchases and vendors.
• Improved PO compliance and visibility into company spend.
• Positive feedback from business stakeholders on the speed and clarity of the purchasing process.

Experience and knowledge

• 3+ years of experience in Procurement, Purchasing, or a related P2P function.
• Hands-on experience with Coupa and Zip or other modern procurement and AP tools.
• Familiarity with corporate procurement policies, guidelines, and internal controls.
• Understanding of P2P cycle and basic concepts of segregation of duties and approval workflows.
• Professional fluency in English (written and spoken), as you will primarily support global teams and suppliers.

Core competencies (non-negotiable)

• Interpersonal skills: builds trusted relationships with stakeholders at all levels and can say “no” or “not like this” constructively.  Strong negotiation and influencing skills.
• Communication skills: communicate clearly, in English writing and verbally, with business teams, suppliers, and senior leaders, and can explain the “why” behind controls.
• Ownership and a bias for action in an ambiguous, fast-changing environment.
• Strong attention to detail and a commitment to compliance and integrity.
• Self-management and strong written communication in a remote, cross-time-zone setting.

Nice to have

• Experience in a high-growth, technology, or SaaS/AI company.
• Exposure to SOX, IPO readiness, or audit-ready environments.
• Familiarity with international supplier onboarding and tax documentation (e.g., W-8/W-9, VAT), and knowledge of EU, Mexican (CFDI, SAT compliance) as well as other government’s requirements.
• Bachelor’s degree in Business, Supply Chain, Finance, Industrial Engineering, or a related field.