Office Manager/ Executive Assistant - Montreal

Help the team work smoothly

• Organize team meetings, lunches, events, and visits from colleagues and guests.

• Welcome candidates, visitors, and new hires, ensuring a thoughtful experience.

• Coordinate with colleagues across our global offices on scheduling, onboarding, and operational needs.

• Build simple processes that keep things running well as the office grows.

• Support on-site events, internal communications, and workplace programs to help build our internal culture

What success looks like

Montreal feels like a real home base for the team, with smooth systems you built yourself. The co-founder’s time is well managed, the office runs smoothly, and the team can focus on its work. Whether you’re coordinating an important meeting or restocking the kitchen, you bring the same care, initiative, and reliability.

What you’ll bring

• Experience in office management, executive support, or a similarly varied operational role.

• Strong organizational skills and reliable follow-through.

• The ability to prioritize competing requests and adapt when plans change.

• Clear communication, good judgment, and discretion.

• A practical, service-minded approach: you notice what needs doing and take ownership.

• A scrappy, figure-it-out mindset. You’re comfortable working independently in a startup where responsibilities evolve and not everything has a process yet.

• Confidence using calendar, document, and communication tools.