Recruiting Coordinator [Contract]

About the Role

We’re looking for a highly organized, detail-oriented Recruiting Coordinator who will take full ownership of our end-to-end interview coordination and play a critical role in keeping our recruiting engine running smoothly as we scale. This role is perfect for someone who thrives in fast-paced environments, is exceptionally proactive in communication, and takes pride in delivering an outstanding candidate experience while ensuring operational excellence behind the scenes.

Key Responsibilities

• Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.

• Serve as the primary candidate point of contact with clear, timely communication.

• Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting.

• Monitor communication from candidates and interviewers and act quickly to keep processes moving.

• Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.

• Support compliance, data accuracy, and consistent record keeping.

• Create and update process guides, checklists, and templates.

• Partner with recruiters to streamline workflows and improve recruiting operations.

• Assist with logistics, materials, and follow-ups for recruiting events.

• Collaborate with hiring managers and interviewers to ensure alignment and readiness.

• Support additional recruiting and people operations tasks as needed in a fast-paced environment.

Preferred Attributes

• Extreme ownership mindset — full responsibility for schedules, communications, and outcomes

• High responsiveness and urgency — you act immediately on scheduling needs; deadlines are “now/asap”

• Strong attention to detail 

• Clear, confident communicator who can coordinate across candidates, recruiters, and hiring teams

• Comfort in fast-changing environments with multiple priorities in motion

• Proactive problem-solver who anticipates issues before they occur

Preferred Qualifications

• 2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred) 

• Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds).