Workplace & Facilities Coordinator

The Role

We are seeking a Workplace & Facilities Coordinator to manage our front desk operations, oversee daily facility needs, and support onsite team experiences at our Sunnyvale lab. Partnering closely with our Workplace Operations Specialist, this role serves as the primary day-to-day liaison with building property management, maintenance vendors, and internal teams.

Your responsibilities are focused across three core areas: managing front desk reception and visitor check-in (40%), coordinating facility tickets, building maintenance, and vendor visits (40%), and supporting team catering, office supplies, and internal event coordination (20%). The ideal candidate brings a high-touch customer service mindset, sharp organizational skills, and thrives in a vibrant, hands-on workplace environment.

Location: Sunnyvale, CA (Onsite)  |  Employment type: Full-time, hourly, non-exempt

1. Front Desk & Guest Experience (Approx. 40%)

• Experience: 2–4 years of experience in office administration, front desk coordination, facilities coordination, or hospitality/guest services.
• Facilities Coordination: Practical experience interacting with commercial property managers, submitting building maintenance tickets, and managing facilities service vendors.
• Customer Service Orientation: Welcoming, approachable demeanor with strong interpersonal and clear written communication skills.
• Organization & Problem-Solving: High attention to detail with the ability to balance walk-in visitor needs alongside facilities tickets and scheduled tasks.
• Technical Skills: Proficiency with Microsoft 365 (Outlook, Word, Excel); comfortable learning facility ticketing, visitor management, or badge systems.
• Physical Requirements: Ability to perform daily office walkthroughs, receive and move delivery boxes (up to 25–30 lbs), and assist with event/room setups.
• Education: Associate or Bachelor's degree preferred (or equivalent practical experience).

Compensation

$80,000 – $90,000/year + discretionary performance bonus + benefits

This is an hourly, non-exempt position eligible for overtime in accordance with applicable law. The posted range reflects the annualized equivalent of the hourly rate.

The posted salary range represents the company’s good faith estimate of the base compensation for this position upon hire. The actual base compensation offered may vary within this range depending on individual qualifications, including but not limited to relevant skills, experience, education, certifications, and specific business needs. In addition to base salary, total compensation includes an annual discretionary performance bonus and comprehensive benefits.

Benefits Include

• Comprehensive medical, dental, and vision benefits
• Bonus
• 401K Plan
• Generous paid time off, sick leave and holidays
• Paid Parental Leave
• Employee Assistance Program
• Life insurance and disability

Visa sponsorship is not available for this position.