Executive Assistant - LATAM

In this role, you will

• Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies

• Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts

• Coordinate seamlessly with internal stakeholders across teams, as well as external partners and senior leaders

• Work closely with other EAs across the organisation to align schedules, share context, and keep cross-functional coordination running smoothly

• Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping the right people aligned

• Build structure, processes, and systems that scale with a fast-growing AI company

• Identify opportunities to automate and streamline repetitive work, using AI tools and productivity tooling to improve quality and speed

• Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organisation

• Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders

• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests

• High emotional intelligence and discretion - trusted with sensitive information

• Comfortable supporting not just an individual but a wider team at times - able to flex between high-priority senior leadership support and broader operational needs as the situation demands

• Personable and easy to work with - someone who builds genuine relationships across the organisation and is trusted by the people around them

• A natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems

• High personal standards - the kind of person who cares about the quality of their output and holds the bar

• A valid passport and willingness to travel globally ~40% of the time

• Language requirement: Fluent in English and Spanish (written and spoken). Proficiency in Portuguese is a plus.

Location
This role is based in Mexico or São Paulo

#LI-Remote

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.

What we offer

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.

• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.

• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.

• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.

• Annual team offsite: Each year, we bring your entire team together in a new location - past offsites have included Croatia, Italy and Cancún

• Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.

About the role
ElevenLabs moves fast - and behind every high-performing leader is someone who makes sure nothing slips. This is a high-trust, hands-on role for someone who thrives in dynamic environments, holds themselves to a high standard, and takes genuine pride in making their lead's life easier - down to the small, considered details that others overlook.

You'll be the operational backbone for senior leadership - managing calendars, coordinating across time zones, handling logistics, and owning the day-to-day administrative tasks that let leadership focus on what matters most.