Recruiting Operations Specialist | FTC

• Own interview scheduling and candidate logistics, including complex panel interviews and coordination across time zones in partnership with EAs.

• Keep Ashby accurate and reliable through regular pipeline audits, data checks, and configuration support.

• Use recruiting data and feedback to identify bottlenecks, implement practical improvements, and measure their impact.

• Build and improve scalable processes, using AI and agents to automate repetitive tasks, reduce manual handoffs, and free the team to focus on candidates and hiring decisions.

• Champion the candidate experience with clear expectations, timely updates, and thoughtful preparation, helping stakeholders uphold the same standard.

What we're looking for

• 2+ years of experience in recruiting operations or coordination, ideally in a global startup or fast-moving tech environment.

• Hands-on experience with Ashby or a comparable ATS, and an understanding of how data quality and system configuration affect recruiting.

• Strong organizational judgment: you know how to prioritize competing requests, navigate ambiguity, and follow through independently.

• Clear, thoughtful communication and excellent writing skills. You're comfortable working with senior stakeholders and speaking up when something needs to change.

• An AI-native mindset: you understand how processes work, spot opportunities to improve them, and can build scalable workflows that integrate AI and agents into everyday recruiting operations.

• A collaborative approach: you welcome feedback, share what you learn, and care deeply about the people behind the process.

Nice to have: experience in project or program management.